Front office Management System

Front Office Management is the administration module, which automates all of the processes involved in the running of the front office at an institution of learning. It assists executives organize contacts, schedule appointments, track and/or manage visitors, create and issue gate passes, while assisting walk-in guests. Recording all calls, incoming and outgoing, it affords a clutter-free, well-organized experience at the reception for everyone.


  • Gate pass - issue gate pass with purpose, time, date, name , mobile, address, whom to meet etc
  • Visitors register & address book
  • Call register - monitor and record all incoming and outgoing calls with caller details and number
  • Admission enquiry management
  • Maintaining the details regarding appointments
  • Certificate management / certificate details
  • Generation of certificates/ letters
  • Generation of reports for visitors and early going students
  • Document management / document keeping
  • Keep records of all couriers / dispatch
  • Meeting and appointments reminders
  • Post messages / circulars through student/parent portal
  • Send SMS / alert
  • Scheduling of upcoming events & activities
  • Enquiry and follow-up management
  • Better communication among all the departments
  • It provides reports regarding appointment details, telephone calls, courier dispatch details, certificates collected and issued


  • Appointment Report
  • Visitors details report
  • Enquiry and follow up details report
  • SMS/Email status report
  • Call Register Report
  • Courier Dispatch Report
  • Certificates issued report - Staff/Studentwise
  • Certificates collected report – Staff/Studentwise
  • Address book - Staff,Student
  • Telephone directory - Staff,Student
  • Fee collection report - Student wise/Class wise
  • Fee Dues report - Student wise/Class wise
  • Fee structure - School wise/Class wise

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